Post-show reports
Standardized settlement on every settled show. Actual vs offer, plus why it beat or missed.
Standardized post-show report · reconciles with Analytics
Watchhouse
Missed forecastThe Southern · Americana / Folk · 2026-07-27 · 156/300 sold (52% sell-through) · flat
P&L - gross ticket to contribution margin
gross $4,871 · costs $6,153Ticket (NBOR)
$2,726
Bar
$1,321
Merch
$200
Other
$624
Expenses - house nut, itemized$4,053
Contribution margin sits above venue fixed overhead (rent, salaried staff, insurance base). Fixed lines hold at the room's scale; variable lines flex with attendance.
Actual vs offer / forecast
forecast = accepted offer + Bandu projection at book time| Metric | Forecast | Actual | Delta | Delta % |
|---|---|---|---|---|
| Paid attendance (sold) | 210 | 156 | -54 | -25.7% |
| Scanned (walk-in) | 193 | 125 | -68 | -35.2% |
| Sell-through | 70% | 52% | -18pp | -25.7% |
| Gross ticket revenue | $4,620 | $2,964 | -$1,656 | -35.8% |
| Bar revenue | $2,125 | $1,321 | -$804 | -37.8% |
| Bar per-cap | $11.01 | $10.57 | -$0 | -4% |
| House nut | $4,485 | $4,053 | -$432 | -9.6% |
| Artist walkout | $2,100 | $2,100 | $0 | 0% |
| Contribution margin | $938 | -$1,282 | -$2,220 | -236.7% |
Why it missed
drivers derived from the deltasDrew -25.7% under the projected draw - 156 sold vs 210 forecast (52% sell-through vs 70% benchmark).
Bar per-cap ran -11.9% under the Americana / Folk benchmark ($10.57 vs $12.00).
Walked 77% of ticket net ($2,100) to the artist on the $2,100 flat guarantee.
Missed the forecast contribution by $2,220 - landed $-1,282 vs $938 projected (-26.3% margin).
Learn-and-book-better read: repeatable misses on guarantee-vs-bar are a booking-terms signal; repeatable draw beats are a demand signal to renegotiate the next offer.
Numbers reconcile with the Analytics tab (same P&L engine + benchmarks). Forecast is modeled from the accepted offer and the genre projection stored at book time; actuals import from the venue's POS, ticketing, and settlement systems (see file header). Email opens a draft for review - nothing sends automatically.